“Charitable Foundation “SOURCE OF REVIVAL” (CFSR)

Дата початку: 30-08-2026

Дата завершення: 13-09-2026

Активний

Tender No. 17 for the procurement of family hygiene kits

Charitable Organization “Charitable Foundation “Source of Revival” (hereinafter referred to as CFSR), within the framework of the project “Supporting Humanitarian Improvements for Essential Living & Dignity” implemented as part of the LINK consortium (comprising the Charity Foundation “Angels of Salvation”, Relief Coordination Centre, and Charitable Organization “Charitable Foundation “Rokada”) with the financial support of the Humanitarian Fund for Ukraine, announces a call for quotations for the procurement of family hygiene kits.

RFQ publication date: 30.08.2026

Deadline for submission of quotations: 13.09.2026 at 23:59

Information about the procuring organization

Charitable Organization “Charitable Foundation “Source of Revival”
EDRPOU code: 43849227
Legal address: 61168, Ukraine, Kharkiv Oblast, Kharkiv, 12-G Heroiv Pratsi Street, Apt. 40.

Authorized representative responsible for communication with bidders:
Yuliia Volokh — Procurement Specialist
tel.: +38 (097) 654-49-64
e-mail: zakupivli@cfsr.org.ua

Subject of procurement

A total of 610 family hygiene kits will be procured.

Annex 1 “Technical Specification” provides the composition of one family hygiene kit, the quantity of each item included in one kit, and the total quantity of goods required to assemble 610 kits. The table below specifies the total quantity of each item required for assembling 610 family hygiene kits:

No.	Item	Quantity	Unit
1	Toothbrush	1220	pcs.
2	Children’s toothbrush	1220	pcs.
3	Toothpaste	1220	pcs.
4	Shampoo	610	pcs.
5	Liquid hand/body soap	610	pcs.
6	Liquid laundry detergent	610	pcs.
7	Dishwashing liquid	610	pcs.
8	Set of dishwashing sponges	610	packs
9	Men’s disposable razors	1220	packs
10	Shaving foam	1220	pcs.
11	Wet wipes	1830	packs
12	Daily sanitary liners	610	packs
13	Menstrual sanitary pads	610	packs
14	Body cream	1830	pcs.
15	Toilet paper	610	packs
16	Deodorant	1220	pcs.
17	Multipurpose surface cleaner	610	pcs.
18	Bath sponge	610	pcs.
19	Shower gel	610	pcs.
20	Paper towels	1220	rolls
21	Garbage bags	1220	packs
22	Terry towel	610	pcs.
23	Massage hairbrush	610	pcs.
24	Information leaflet on hygiene rules	1220	pcs.
25	Cardboard box for packing the kit	610	pcs.

The bidder guarantees that all goods included in the hygiene kits are new, have not been previously used, are of appropriate quality, and comply with the requirements of the technical specification. At the time of delivery, the remaining shelf life of goods with a specified expiration date must be at least 70% of their total shelf life, unless otherwise specified in the technical specification. If goods of inadequate quality, damaged goods, or goods that do not comply with the stated characteristics are identified, the Supplier shall replace such goods free of charge within a period agreed with the Procuring Organization.

All components of each kit must be packed in an individual closed-type cardboard box made of sufficiently strong cardboard to ensure the integrity of the goods during transportation and storage. The dimensions of the boxes must correspond to the size of the kit and ensure proper preservation of the quality and integrity of the contents during transportation, loading and unloading, and storage.

Delivery terms

The kits must be assembled and packed by the Supplier in accordance with Annex 1 “Technical Specification”. The price specified in the Supplier’s quotation must include all costs associated with assembling, packaging, labelling, loading, transportation, delivery, and unloading of the completed family hygiene kits at the designated Temporary Accommodation Facilities (TAFs), as well as all taxes, fees, and other mandatory payments in accordance with the current legislation of Ukraine.

The successful bidder will be provided with the exact addresses of the TAFs, contact details of responsible persons, the quantitative distribution of kits for each delivery location, and an agreed delivery schedule. Delivery dates and times shall be agreed in advance with the Procuring Organization and the responsible persons at the respective TAFs. Specific delivery dates may be agreed within the designated period; however, the complete order must be fulfilled no later than 15.10.2026.

Delivery locations

Four TAFs in Kharkiv and one TAF in Chuhuiv, Kharkiv Oblast. The approximate distribution of kits among the TAFs is expected to be relatively even. The exact addresses of the TAFs and the number of family hygiene kits to be delivered to each location will be provided to the successful bidder after completion of the procurement procedure.

Payment terms

Payment shall be made against an invoice within 5 business days after signing the delivery note.
Upon a separate written request submitted by e-mail, partial advance payment for the purchase of goods may be considered and approved. The Supplier must provide justification, specify the requested advance payment amount, and provide relevant grounds for further consideration and approval by the Procuring Organization.
Preference during the evaluation of quotations will be given to bidders offering delivery of goods with 100% post-payment.

Supplier requirements

Business entities registered in accordance with the legislation of Ukraine are eligible to participate in the procurement, provided that they have relevant experience in the required field of supply, appropriate economic activity classification codes (KVED), ensure availability of the required quantity of goods, are able to deliver within the specified timeframe, and provide a complete package of supporting documents (contract, invoice, delivery note).

The bidder shall provide the following documents:

For LLCs	For Individual Entrepreneurs
Copy of the document confirming state registration. Copy of the document confirming tax status. Technical Specification indicating the trademark, manufacturer, model, key characteristics, and shelf life for each proposed item — completed Annex 1 to the RFQ, signed by an authorized person and stamped, if applicable, in PDF format. Financial Proposal completed in accordance with the form provided in Annex 2 to the RFQ, in PDF format, signed and stamped, if applicable. Copy of the bidder’s Charter. Signed Bidder Compliance Statement (Annex 3 to the RFQ). Signed Supplier Questionnaire (Annex 4). Copies of at least 2 contracts for the supply of similar goods performed in 2025–2026. Feedback and/or recommendation letters from customers under similar contracts. Copies of documents confirming the quality and/or conformity of the proposed goods (certificates, declarations of conformity, conclusions, etc.) — where available and/or where such documents are required for the respective type of goods.	Copy of the document confirming state registration. Copy of the document confirming tax status. Technical Specification indicating the trademark, manufacturer, model, key characteristics, and shelf life for each proposed item — completed Annex 1 to the RFQ, signed by an authorized person and stamped, if applicable, in PDF format. Financial Proposal completed in accordance with the form provided in Annex 2 to the RFQ, in PDF format, signed and stamped, if applicable. Signed Bidder Compliance Statement (Annex 3 to the RFQ). Signed Supplier Questionnaire (Annex 4). Copies of at least 2 contracts for the supply of similar goods performed in 2025–2026. Feedback and/or recommendation letters from customers under similar contracts. Copies of documents confirming the quality and/or conformity of the proposed goods (certificates, declarations of conformity, conclusions, etc.) — where available and/or where such documents are required for the respective type of goods.

For LLCs

For Individual Entrepreneurs

Copy of the document confirming state registration.
Copy of the document confirming tax status.
Technical Specification indicating the trademark, manufacturer, model, key characteristics, and shelf life for each proposed item — completed Annex 1 to the RFQ, signed by an authorized person and stamped, if applicable, in PDF format.
Financial Proposal completed in accordance with the form provided in Annex 2 to the RFQ, in PDF format, signed and stamped, if applicable.
Copy of the bidder’s Charter.
Signed Bidder Compliance Statement (Annex 3 to the RFQ).
Signed Supplier Questionnaire (Annex 4).
Copies of at least 2 contracts for the supply of similar goods performed in 2025–2026.
Feedback and/or recommendation letters from customers under similar contracts.
Copies of documents confirming the quality and/or conformity of the proposed goods (certificates, declarations of conformity, conclusions, etc.) — where available and/or where such documents are required for the respective type of goods.

Copy of the document confirming state registration.
Copy of the document confirming tax status.
Technical Specification indicating the trademark, manufacturer, model, key characteristics, and shelf life for each proposed item — completed Annex 1 to the RFQ, signed by an authorized person and stamped, if applicable, in PDF format.
Financial Proposal completed in accordance with the form provided in Annex 2 to the RFQ, in PDF format, signed and stamped, if applicable.
Signed Bidder Compliance Statement (Annex 3 to the RFQ).
Signed Supplier Questionnaire (Annex 4).
Copies of at least 2 contracts for the supply of similar goods performed in 2025–2026.
Feedback and/or recommendation letters from customers under similar contracts.
Copies of documents confirming the quality and/or conformity of the proposed goods (certificates, declarations of conformity, conclusions, etc.) — where available and/or where such documents are required for the respective type of goods.

Document formatting requirements

✔️ All documents submitted by the bidder must be duly completed and contain the signature of an authorized person.
✔️ The signature must be original and handwritten.
✔️ The use of a facsimile signature is not permitted, except where the bidder provides documentary evidence confirming the right to use a facsimile in accordance with the legislation of Ukraine.
✔️ A stamp, if used, must be applied as an original wet-ink stamp.
✔️ The use of graphic images/scans/photos of stamps inserted into documents (PNG, JPG, PDF, etc.) is prohibited.
✔️ Documents must be submitted as high-quality scanned copies and must have clear and understandable file names. Unnamed files or generic names such as “scan1.pdf” are not permitted.
✔️ The bidder is responsible for the accuracy of the information provided.

Terms and recommendations for submission of quotations

Quotations will be accepted until 13 September 2026 at 23:59 by e-mail at zakupivli@cfsr.org.ua.
Questions regarding this Request for Quotation may be sent to zakupivli@cfsr.org.ua until 13 September 2026. The subject line must state: “RCC2601CFSR/2.2. dated 30.08.2026 for the procurement of family hygiene kits”.

Special conditions

Charitable Organization “Charitable Foundation “Source of Revival” is a non-profit organization in accordance with the Tax Code of Ukraine and operates pursuant to its Charter. The organization is not a corporate income tax payer; therefore, bidders should take this into account when preparing their commercial proposals, including with regard to applicable taxes and financial terms of the agreement.
A contract will be concluded with the successful bidder.

Evaluation criteria

Administrative evaluation: The quotation must contain all required documents and annexes in the prescribed format, signed by an authorized person and stamped, where a stamp is used, and must be submitted by e-mail within the established deadline. Confirmed experience in supplying similar goods will also be assessed, including experience of cooperation with charitable and civil society organizations, as well as positive feedback and/or recommendations from previous customers.
Technical evaluation: The proposed goods will be evaluated for compliance with the technical requirements, availability of the required quality documentation, and compliance with the established shelf-life requirements.
Financial evaluation: Financial evaluation will be carried out based on the relationship between the cost of the goods, payment terms, and delivery conditions, taking into account the overall economic efficiency of the proposed solution during the term of the agreement.

Selection of the successful bidder

The successful bidder will be the bidder whose tender proposal complies with the administrative and technical requirements of the tender documentation and is determined to be the most economically advantageous based on the results of the comprehensive evaluation.

Tender procedures

Only tender proposals that fully comply with the requirements of this RFQ will be admitted to the selection process.
Submitted tender proposals must remain valid throughout the entire period of provision of services/supply of goods and may not be amended by bidders after submission until full completion of the contract.
Verbal instructions, explanations, or comments provided by representatives of Charitable Organization “Charitable Foundation “Source of Revival” do not constitute official amendments to this RFQ. Charitable Organization “Charitable Foundation “Source of Revival” shall not be responsible for any verbal information provided by its representatives. Only amendments, corrections, or clarifications to this RFQ published on the official resource where the tender documentation is posted shall be considered official. Bidders are fully responsible for independently and promptly monitoring all official amendments and clarifications published on the relevant resource throughout the tender period.
This Request for Quotation constitutes an invitation to participate in the procurement procedure and does not constitute an obligation to enter into a contract.

Tender documentation

To participate in the procurement, please download and complete the relevant documents: